Procurement
Vendors, purchase orders, goods receipts, bills and payments out — with the three-way match done for you.
The short version
Buying well is mostly bookkeeping. Knowing what you ordered, what actually turned up, what you were billed for, and whether those three agree. Businesses that lose money on purchasing rarely lose it on price; they lose it on paying for what never arrived, paying twice, and losing input credit on a bill that was filed in the wrong month.
Vendors
With their compliance documents and expiry dates, payment terms, what they actually supply, and the history of what you have bought from them at what rate.
Purchase orders
Approved before they are sent, not after the invoice arrives. An order that went out without approval is the single most common way a small business ends up with a bill it did not expect.
Goods receipts
Recording what actually turned up, in what condition and how much of it — against the order, so a short delivery is visible immediately rather than at the year end.
Bills and payments
Matched against the order and the receipt, with the difference shown on the bill rather than buried. Payments out are allocated against specific bills, with TDS deducted where the section applies.
Three-way matching, without a spreadsheet
Ordered, received, billed. When the three disagree you are told, on the bill, before it is paid. That is the whole control, and it is the reason purchasing software exists at all.
Input credit that survives the return
GST on purchases is captured with the HSN, the vendor GSTIN and the place of supply at the moment the bill is entered. The input credit in your 3B is then built from real bills rather than reconstructed from a folder of PDFs in the second week of the month.
How this compares
E-mail and a filing cabinet
Orders go out as PDFs, bills come back as PDFs, and the matching happens in somebody’s head. It works until the volume passes what one person can hold, which is sooner than most people expect.
Accounting software alone
The bill gets recorded properly. The order and the receipt usually do not exist in it at all, so there is nothing to match the bill against — the control is missing rather than automated.
Questions people ask
Can I require approval above a value?
What about partial deliveries?
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Accounting & finance
Expenses, banking, GST returns, TDS and payroll — built from the documents you already raised.
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Nine reports that answer a question each, with the rows behind every figure — and arrive…
Projects
Projects, tasks, milestones, timesheets and the billing that comes out of them.
Documents
A company file store where sharing is inherited and nothing leaks by accident.
See it with your own data
Start free, import a spreadsheet of your customers, and raise a real GST invoice in the first ten minutes. No card, no sales call.