Inventory
Items, batches, warehouses and a stock ledger that moves when documents move — so the figure stays true.
The short version
A stock figure is only useful if it is true, and it stops being true the moment it is maintained separately from the documents that move goods. Every business that keeps stock in a spreadsheet has the same experience: the number is right on the day it is counted and drifting by the tenth of the month, so eventually everybody stops believing it and walks to the shelf instead.
The principle: stock moves because a document moved
A delivery challan takes goods out. A goods receipt puts them in. There is no separate stock entry to remember, which is precisely why the figure stays right. Every movement in the ledger names the document that caused it, so any number can be traced back to a real event.
What it holds
Items
goods and services, with SKU, HSN or SAC, units, pack size, rates and tax treatment.
Warehouses
stock per location, not one number for the whole company.
Batches and serials
where they matter, with expiry watched and enforced rather than remembered.
The stock ledger
every movement, with its document.
Reorder points
so the list of what to buy writes itself.
Barcode and GS1
including the compound codes on pharmaceutical and FMCG packs, where one scan carries GTIN, batch, expiry and quantity.
Valuation you can explain
What is on the shelf, what it cost, and how long it has been sitting — with the movements behind every number one click away. Stock ageing is the report that usually surprises people: the slow movers are rarely the ones anybody would have guessed.
How this compares
A stock spreadsheet
Maintained by one person, updated when they remember, and reconciled by counting. It is not that people are careless — it is that the spreadsheet has no way of knowing a challan was raised.
Inventory in the accounting package
Usually valuation-first: good for the balance sheet, weaker on where things physically are, what batch they belong to and when they expire. Fine for a trader with one godown; painful for anyone with three locations and short-dated stock.
Questions people ask
Can it stop me selling what I do not have?
Does it handle job work?
More in modules
All modulesProcurement
Vendors, purchase orders, goods receipts, bills and payments out — with the three-way match done for…
Accounting & finance
Expenses, banking, GST returns, TDS and payroll — built from the documents you already raised.
Documents
A company file store where sharing is inherited and nothing leaks by accident.
Notifications
Triggers and templates, so the right person hears about the thing that matters — and nobody…
Reports & analytics
Nine reports that answer a question each, with the rows behind every figure — and arrive…
Projects
Projects, tasks, milestones, timesheets and the billing that comes out of them.
See it with your own data
Start free, import a spreadsheet of your customers, and raise a real GST invoice in the first ten minutes. No card, no sales call.