Three documents describe one purchase: what you ordered, what arrived, and what you were billed. The control is checking that they agree — and being told, on the bill, when they do not.
Recording the receipt
- Open the purchase order and choose Receive goods.
- Enter what actually arrived. Change the quantities where the delivery was short.
- Enter batch, serial or expiry where the item is tracked that way.
- Save. Stock goes up at the location you received into.
Entering the bill
- Go to Procurement → Purchase bills and choose New, or raise it from the order.
- Enter the vendor’s invoice number and date — not yours; this is their document.
- Check the lines against the receipt.
- Any difference between ordered, received and billed is shown on the bill.
- Save.
Enter the bill even when it disagrees. Recording it and leaving the difference visible is what gets it resolved. A bill held out of the system to avoid a mismatch is a bill nobody is chasing.
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