What writing the manual turned up
We documented eight settings screens, and the fact-check raised 104 possible faults. Sixty-one survived two independent reads. Here is what the serious ones were.
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How this was done
Writing a manual for a screen means saying what each control does, and checking it. That check raised 104 possible faults across eight screens.
A claim is cheap and wrong claims are expensive, so every one was handed to a reader told to refute it, and every survivor to a second, independent reader who was told not to trust the first. Fifteen died on the first read, twenty-eight on the second. Sixty-one survived both. The ones below are the ones that cost money or showed somebody something they should not see.
No TDS was deducted on a payment to a vendor
The server works the deduction out itself from the vendor’s section, unless the screen states a figure, in which case it takes what it is given. Both payment screens stated zero, on the side where neither of them even draws a TDS box.
So a zero nobody typed switched off the calculation. The vendor was recorded as paid in full, the deduction never happened, and nothing reached the quarterly statement. Nothing failed: the figure was simply the one you would get for a vendor with no TDS section, on a vendor who has one.
Worth checking any payment you have recorded to a vendor you deduct from.
Anybody signed in could read the audit trail
Every figure on the Business overview is narrowed to what you are allowed to see: a sales executive’s page is their own book. One panel was not. The recent-activity strip read the nine newest entries for the whole business, with no permission check and no narrowing.
So it told anybody who signed in who had changed what, including on records they cannot open. The audit log screen itself has always asked for permission; this way in did not. It does now.
An approval did not bind to what was approved
An approval was read as a permanent mark on the document rather than a decision about a particular figure under a particular rule. A quotation approved at ₹1,50,000 could be edited to ₹9,00,000 and sent, still reading “Approved”. So could one approved under a rule you had since deleted.
It now refuses an approval whose figure has moved, or that was granted under a different rule, and says both numbers when it does.
And the rest of the serious ones
Delete promised an undo
Every delete offered recovery “from the audit trail within 30 days”. There is no such recovery. The dialog says what actually happens now.
Export ignored your filters
Narrow the audit log to one record, press Export, and you got the whole business’s history with nothing saying so.
A rejection with no reason
On a one-level rule the reason an approver typed was shown nowhere at all. “Not approved.” and nothing else.
Approvals on purchase orders
Offered on the settings screen, saved like any other rule, and never once consulted when an order went out.
Does this affect anything you already have?
Nothing is rewritten. No figure on a document you have already raised changes.
Two are worth acting on. Check any payment recorded to a vendor you deduct TDS from: the deduction is not on it, and the quarterly statement will not know about it. And if you wrote an approval rule, look at what it governs now: conditions are applied where before they were ignored, so it will be narrower, which is what you asked for.
The audit-trail panel will be empty for colleagues who were never meant to see it. That is not a fault.
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