Ten minutes with this list saves an afternoon of reading Tally’s Exceptions report.
In TallyPrime
| Check | Where in Tally | Why it matters |
|---|---|---|
| Which release you use | Help, About (or the release shown on the start screen) | TallyPrime 3.0 changed where a customer’s GSTIN and an item’s HSN code are kept. You choose your release in Set-up |
| GST is switched on | F11, Statutory and Taxation (Enable Goods and Services Tax: Yes) | Without it, the tax ledgers and the GSTIN on customers mean nothing to Tally |
| Bill-wise details are kept | F11, Accounting (Maintain bill-wise details: Yes) | Every invoice goes with its own bill reference, and every payment is set against it. Without bill-wise, the references are dropped and payments land “on account” |
| Inventory is on, if you send stock items | F11, Inventory (Maintain inventory, Integrate accounts with inventory) | Item invoices move stock in Tally. Only needed if you switch on Send invoices with stock items |
| More than one godown, if you use warehouses | F11, Inventory (Maintain multiple godowns: Yes) | Goods go out of the warehouse named on the invoice line |
| The date your books begin | The company’s “Books beginning from” date | Tally refuses vouchers dated before it. Put the same date in Set-up, as Send nothing dated before |
| The exact company name | The company list when you open Tally | Typed into Set-up exactly as Tally shows it |
Test in a copy first. Create a separate test company (Alt+K, Create), or restore a backup of your company under a new name (Alt+Y, Restore), and import there until you are happy with what you see. Never try the link for the first time in the company you file GST returns from.
Tally running in Educational mode accepts vouchers only on the 1st, 2nd and 31st of a month, so most of a test file will be refused there for that reason alone. Use a licensed copy.
In JAI CRM
- Sales documents switched on. This is what Tally needs at the very least. Purchases need Procurement too, and stock-item invoices need Inventory. See What you can send, by module and plan.
- Your business state filled in, under Settings, Organisation. Every GST split is worked out against it.
- Customers and vendors with a state: a GSTIN, a place of supply or the state on the address. A customer with no state at all cannot have their GST split known.
- The right permissions: Tally set-up to change the set-up, Export to Tally to make the files, and permission to see the records you are sending. See Who can set it up and send.
Who usually does what
| Job | Usually | How often |
|---|---|---|
| Set-up: company name, ledger names, voucher types | Your accountant, or whoever keeps the books in Tally | Once, and when a ledger is renamed |
| Making the files and importing them | The accounts person | Monthly, or weekly in a busy business |
| Reading the import summary and fixing what was left out | The accounts person, with whoever raised the document | Each time |
Something missing or wrong here? Tell us. A question that needed asking usually means a page that needed writing.